Pre-DA submission meeting requests

Prior to the meeting

Proponents are to provide as much of the below information as possible when requesting a pre-DA submission meeting:

• Complete contact information, including:
  • your name,
  • position/title,
  • organisation/company name,
  • email address, and
  • phone number.
• The purpose of the meeting
• Proposed dates and times for the meeting
• Agenda topics or specific issues to be discussed
• Specify the approximate time requirement of  the meeting (Meetings will typically be limited to 1 hour)
• The project location, including suburb, section and block
• Any relevant documents or materials to be shared prior to the meeting
• Sketch plans, including existing and proposed site plans showing connectivity to existing trunk infrastructure or services (e.g. the existing transport network).

Any information about other agreements and negotiations with other business units in the Directorate or other ACT Government agencies.

Request a meeting

Proponents can request a meeting with the Development Coordination Branch by emailing our customer support team outlining:

Contact information

Please review the ‘prior to the meeting’ section of this website. The Development Coordination Branch will use the contact information of the proponent to facilitate communication and coordination for scheduling the meeting.

Confirmation and coordination

The Directorate will endeavour to organise a meeting within 10 business days of receiving a meeting request and identify any other Directorate staff that need to be present.

A project lead will be nominated within this timeframe and this representative will review the request and respond by email to the proponent, confirming the meeting details or propose alternative dates/times if necessary. Please allow sufficient time for scheduling and coordination, keeping in mind the availability of staff members.

After the meeting

• Following the meeting, the Directorate representative will provide any necessary follow-up actions, information, or further communication as required.
• Please note that it is the responsibility of the proponent to prepare the meeting minutes for all pre-DA submission meetings intended for the endorsement of the Development Coordination Branch.
• The applicant is expected to compile and document the key discussions, decisions and action points from the meeting in accuracy.
• These minutes will serve as an essential record of the proceedings and will be crucial for the coordination and communication of development submissions moving forward.
• All parties must complete outstanding actions in accordance with the minutes.
• The Development Coordination Branch and proponent can meet again if outstanding actions and issues are unresolved.
• These requirements work in conjunction with the standard timeframes, minimum submission requirements and processing timeframes for other TCCS advice as outlined with GAN07.

Meeting Etiquette

To ensure a productive and respectful meeting environment, please adhere to the following meeting etiquette guidelines:

• Join the MS Teams meeting on time.
• Mute your microphone when not speaking to minimise background noise.
• Use the chat feature for questions or comments during the meeting, or use the raise your hand function
• Respect allocated speaking time and allow all participants an opportunity to contribute.
• Follow any additional instructions provided by the meeting host or Directorate representative.

DA Gateway pre-application meeting requests

Pre-DA submission meetings with TCCS complement pre-application meetings offered through Environment Protection Sustainable Development Directorate (EPSDD).  You can also attend a pre-application meeting or get advice in writing before you lodge a development application. Contact the DA Gateway team to discuss further.

MS Teams meeting platform

All meetings will be conducted virtually on the Microsoft Teams (MS Teams) platform. Upon review of the meeting request, you will receive an invitation via email containing the MS Teams meeting link and instructions for joining the virtual meeting.